EXECUTIVE ASSISTANT TO THE EXECUTIVE TEAM

ChizComm Ltd. is currently looking for an Executive Assistant to join our growing team, supporting the office of the Executive team in administrative and organizational duties ranging from scheduling, travel and meeting coordination to project management, drafting professional correspondence and research supporting business development.

As an EA, you will represent the office of the Executive Team both internally and externally, often serving as a gatekeeper, timekeeper and deadline master helping to keep everyone and everything on track. You are fun-spirited, friendly, energetic, highly detailed, able to multi-task, level-headed and extremely organized. This is an integral and highly visible and valued role that is key to the ongoing success of both our company and our clients.

Key Responsibilities include:

  • Present the professional “face” and consistent messages on behalf of the Executive Team for all the outreach activities.
  • Serve as the primary contact and liaison to the Executive Team and internal/external parties.
  • Participate in and accurately take minutes from meetings/conference calls for corporate records or follow-up actions if required.
  • Plan and draft emails, press releases, reports, and strategies as needed by Executive Team.
  • Prepare agenda packages for the Executive Team before meetings.
  • Develop, implement and oversee any tasks that facilitate the Executive Team’s ability to effectively lead the company.
  • Research and conduct data analysis for review and presentation by the Executive Team.
  • Support project management, scheduling and travel arrangement.
  • Moderate travel is required. (Mostly to the US)

 

Required Skills:

  • 2-3 years experience in PR/Communications roles.
  • 2-3 years in a busy EA role supporting c-suite executives.
  • Exceptional written and oral communication, organizational and interpersonal skills
  • Must be an excellent juggler of different tasks and maintain a realistic balance among multiple priorities.
  • Detail-oriented with strong time management, decision-making and problem-solving skills
  • Highly adaptable, poised when faced with change and ambiguity.
  • A nose for value – able to take a big-picture perspective and stay focused on what’s most important.
  • Ability to uphold a strict level of discretion and confidentiality.
  • Proficiency skills Microsoft Office, Adobe, web browsers and cloud systems.
  • Able to handle a fast-paced work environment
  • Able to start immediately
  • Agency, media or toy experience will be considered an asset.

 

About the Company:

At ChizComm, we work with top clients in toy, entertainment media and lifestyle consumer products to develop and execute fun and results-driven marketing campaigns that build buzz, build brands, and build engaging audiences. From media relations, events and influencer outreach, to social and digital media campaigns, and creative paid media strategies, we are committed to not only providing top results for our clients, but also providing a space for our staff to learn, grow and evolve in their careers.

With offices in Toronto and New Jersey, ChizComm is a leading agency delivering 360 degree marketing expertise and execution with in-house teams driving successful programs encompassing PR, social, digital, creative and paid media for clients in the toy, game, entertainment and lifestyle consumer products sectors.

We value a creative and collaborative team environment, and strive to help team members learn, grow and do great things together.  We recognize and reward hard work and achievement, offering advancement opportunities and promotion on a regular basis. We offer full benefits, Summer Fridays, champagne Tuesdays, social activities, professional development opportunities, occasional travel, and much more.

ChizComm welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Please send cover letters and resume in PDF to careers@chizcomm.com and use the job title in the subject line.

Only applicants being considered will be contacted, thank you for your understanding.